I have attended many meetings in which nothing was accomplished. It was like sitting at a ballgame with no players. I have clients who have daily and weekly meetings with their boss with no root objective, just to meet to talk about 'what's going on.' These kinds of meetings are time wasters and productivity killers. The next time you think you need to call a meeting, ask yourself the following:
- What is the purpose? What is it I need to accomplish?
- Will there be action items for attendees to report on at a later date?
- Is follow-up needed? If so, how often?
- Do I need an agenda?
I ask that last question because for a meeting to be effective and meet goals and objectives there needs to be an agenda and it should be followed. If no agenda is needed, in other words, a meeting that serves as a follow-up or FYI (for your information) then perhaps a teleconference or an update by email would suffice. Here are a few tips on how to host effective meetings.
I find it amazing that people go to 2 or 3 meetings a day (or more) and come out of them more confused and frustrated than when they went in; furthermore, unproductive meetings reduce productivity to accomplish other tasks. So, from now on, think before you meet and save yourself some time and energy.