Part II: During the meeting (Chairing)

Preparing to host the meeting is just as important as the preparation stage. Now you have to keep attendees engaged and make sure the meeting is productive. It sounds like a difficult task, but can be it done, if done correctly.

The meeting notice has been sent and the meeting is scheduled, it's time to think about how the meeting will flow. Here are some tips on how to keep the meeting running smoothly, besides utilizing Robert’s Rules of Order.

How to host meaningful meetings (3-part series)

Part I: Before the meeting – The preparation

Meetings have become one of the workplace’s abominations. When you mention the word meeting people shudder because they feel that it will either be unproductive, unorganized, or boring. On average, we spend 80% of our time in meetings and over half of them are time wasters. 

Sometimes meetings have meetings, the unnecessary side chatter that is going on when meetings are being conducted. People come in with displeasure and quickly lose interest. This is a 3-part article series that will provide tips on how to host productive meetings. The article series includes:

Part I: Before the Meeting (The Preparation)

Part II: During the Meeting (Chairing)

Part III: After the Meeting (Post-meeting tasks)

If you want to change attitudes about meetings, get more participation, and be productive, here are 7 preparation tips to do prior to the meeting day: